Top Ten Tools I Use as a Studio Owner to Save Time and Energy

As a fellow studio owner, I understand the daily challenges of managing a creative space while juggling administrative tasks and client interactions. Over the years, I have experimented with various tools and platforms to streamline processes, increase efficiency, and reduce the time and energy spent on mundane tasks. In this article, I'll share my top tools that have revolutionized the way I run my studio!

#1. Keep your ideas and projects organized

The organizational powerhouse known as Trello has become an indispensable tool and investment for organizing projects and managing ideas effectively. With its intuitive interface, Trello allows me to create boards, lists, and cards that correspond to different projects and tasks. It's an excellent way to keep track of ongoing assignments, deadlines, and progress. The ability to collaborate with team members, assign to-do’s, and add due dates has improved communication and overall productivity within the studio. Asana, Monday, and ClickUp are other options, too!

#2. Eliminate email overwhelm

Slack is the ultimate team communication tool that has replaced the endless back-and-forth email threads. Even the Walla team uses it! I love how it brings all team conversations, updates, and announcements into one centralized platform. Customizable channels help segregate discussions based on departments or projects, fostering efficient communication. Integrations with other apps and services also ensure seamless sharing of files, documents, and even quick polls, making Slack a must-have productivity tool for studio owners.

#3. Effortless, streamlined screen recording

Video just works—and often, written explanations don't cut it when conveying complex ideas or providing feedback. Loom has been a game-changer in this aspect, allowing me to create quick screen recordings and share them with team members or clients. Whether giving a virtual studio tour, customizing packages, explaining a new process, or providing personalized feedback, Loom saves time and ensures communication clarity (and personality).

#4. High-quality, simplified graphic design

Creating eye-catching promotional materials and social media posts is essential as a studio owner. Canva offers an easy-to-use platform with pre-designed templates, graphics, and fonts, enabling you to design professional-looking visuals without the need for advanced graphic design skills. Save time and energy while elevating your studio's branding and marketing efforts.

#5. Keep track of client and staff feedback

Collecting feedback is crucial for understanding your client's needs and improving your studio's services. Jotform, SurveyMonkey, Typeform, or Google Forms allow you to create customized surveys and questionnaires to gather valuable insights and client feedback. It's also a great way to survey staff and have all the feedback in one easy-to-understand place.

#6. Unlock creativity and elevate your branded communications

Experience a new realm of creative expression with the transformative power of ChatGPT. It’s also a great way to conquer writer's block. Unleash your writing potential as ChatGPT inspires you with its limitless imagination and assists you in crafting compelling content across various genres. Whether you're a seasoned writer seeking fresh perspectives or a newcomer hesitant to face the dreaded blank page, ChatGPT is your ultimate writing companion. Remember, while ChatGPT is an excellent tool, it's crucial to complement it with personalized human support so your studio messaging hits the mark every time.

#7. The power of a trusted editor

Writing assistance and proofreading professional communication are essential for maintaining a positive studio image. Grammarly is an AI-powered writing assistant that helps you write error-free content. It checks for spelling, grammar, and punctuation and even suggests improvements to enhance the clarity and tone of your messages and documents so you and your studio always sound professional. Minus the grammar mistakes

#8. Learning on the go for even the busiest studio owner

Audible and Blinkist are valuable tools for studio owners who want to stay updated on leadership, business, and management. Finding time to sit down and read books on leadership, business, and management can be challenging. With Audible, you can listen to audiobooks while commuting, working out, or during any downtime, making it easy to stay informed and inspired by industry experts and thought leaders. It's not always feasible to listen to an entire book. Blinkist offers bite-sized book summaries, or "blinks," that capture the key insights and takeaways from popular non-fiction books. Whether it's a book on strategies or the latest business trends, Blinkist allows you to grasp essential concepts quickly, saving time, keeping you well-informed, and balancing the demands of running your studio. Reading or listening to books on these topics can equip you with fresh ideas and strategies to navigate the challenges and thrive as a studio owner.

#9. Simplify your accounting

Managing finances and keeping track of expenses can be daunting, especially when trying to keep track of studio operations. QuickBooks is an excellent accounting software that helps streamline financial processes. You can easily track income and expenses, handle payroll, and generate financial reports, all in one place. QuickBooks paired with Walla simplifies your studio's financial management, allowing you to focus on creativity and growth.

#10. Effortless studio management and the ultimate scheduling solution

Elevate your studio's efficiency and client satisfaction with Walla, the all-in-one boutique studio software my studio uses! Designed to save time and maximize revenue, experience the best scheduling software that boasts an intuitive interface for both staff and clients. Walla's Marketing Suite enables you to effortlessly communicate with clients via email and text, ensuring smooth onboarding. The innovative sub management station simplifies the process of class coverage, empowering your staff. With Walla, you're equipped with an intuitive, user-centric platform tailored to your unique needs—and gives you the data you need to make more informed business decisions. Plus, Walla is more than software; it's a strategic partner in your studio's success journey.

Every studio has unique needs, so it's essential to assess your specific requirements and choose the tools that align best with your workflow and business goals. Leveraging the right tools can be a game-changer for studio owners, enabling them to save time and energy while enhancing productivity and client experiences. Streamline tasks, increase communication efficiency, and focus on what matters most—creating an inspiring and thriving creative space. Embrace technology and watch your studio soar to new heights!